AudrieSchaffer31
File sharing has been around for a while now. It has graduated from its prior forms of floppy disks, to CD’s and thumb drives, and peer-to peer networks. These methods left information open to be breached easily. Now the file sharing concept with businesses is remarkably secure. The idea behind file sharing is to allow the sharing of data securely, conveniently, and instantaneously. Users have access to files 24/7. There are a lot of requirements that go into file sharing that a general user would be unaware of but here is a brief overview of how it works.
Data is Uploaded
One convenience of file sharing is you don’t have to worry if it will “fit” onto your delivery medium. Recently email has been a primary concern as anything over 2GB results in an overload and the file may not send. You however may be unaware of this because this is happening in the background and you’ll eventually receive a notification your email did not process successfully. To use file sharing, first you will need data to upload. This can be a document, spreadsheet, presentation, video, or audio file. Whatever the data you need to send should be saved to your computer. There is no software to install to send your file off.
Permission Access is Granted
You can give folder access or send files individually. When you save data to your folder users can access the files at any time instantly. To send files you will use an Outlook Plug-in. This method is inserting the file link and not the file itself. The file will be in your portal. Share File makes both an easy process. Permission levels are also set for files such as enabling users to make changes, download the file, and setting up an expiration date for the document.
Data is Encrypted
Encryption is very important especially when gaining access to files online. Some organizations have used FTP for large files. Many organizations have FTP access disabled though. Share File makes it simple and secure with 256-bit SSL encryption. Your password is hashed so no one but yourself has access to it. The buildings that the servers are held in are even secure protecting ShareFile.com customers data from natural disasters, hackers, and thieves.
Data is Retrieved
The retrieval of a file is almost instantly. Users can receive a notification email that they have received something or will have an alert to access the link in their email. Even though data is sent through a secure file the sender may want to enhance the security and assign a password to the file. This is especially a good idea if the person will be allowed to open it via mobile applications. The receiver will be able to view the document even if they do not have the software on their system.
So as you can see file sharing is an efficient process. It’s simple and does not require much training. If a user can upload a document then learning how to use their file sharing system will not be difficult at all.
